EXECUTIVE ASSISTANT
The Executive Assistant to the CEO/Office Manager’s primary responsibility is to provide logistical support and office coordination to the CEO and organization. This position will be responsible for providing general office management, and meeting and event coordination.
Job Summary
The Executive Assistant to the CEO/Office Manager’s primary responsibility is to provide logistical support and office coordination to the CEO and organization. This position will be responsible for providing general office management, and meeting and event coordination.
Job Duties and Responsibilities
- Provides comprehensive support services to the CEO that ensures a professional, responsive, and effective experience
- Provides calendar management- prioritizes inquiries and requests while troubleshooting conflicts, make judgments and recommendations to ensure smooth day-to-day engagements
- Administers correspondence, manages incoming calls, emails, and mail
- Provides travel arrangements. Becomes familiar with the specific detailed needs of the CEO and travel partners; creates travel itinerary for reference and is available during travel times to quickly address any last-minute travel changes or cancellation
- Accurately tracks expenses for the CEO by managing credit card charges and receipts.
- Processes and submits expense reports using the Intacct system.
- Prepares meetings including ordering lunch, booking conference rooms, and setting up any video equipment needed
- Uses outlook, word, excel, and power point to produce materials for internal and external meetings and or conferences
- Ad hoc admin for the leadership team as needed
The above job description in no way states or implies these duties are the only duties performed by this employee. The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.
The Company reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and Company.
Education, Experience, and Skills
- Two or more years’ prior experience as executive assistant to mid-to senior-level business executives
- Strong interpersonal skills
- Excellent time management and prioritization skills
- Ability to organize and manage large amounts of files, tasks, schedules, and information
- Detail oriented
- Self-directed, energetic, and eager to tackle new projects and ideas
- Ability to work well in a team environment
- Excellent written and verbal communication skills
- Proficient computer skills including in Microsoft Office (word, excel, power point)
Conditions of Employment:
Verification of employment history, professional references, and education or training.
Working Conditions and Physical Effort:
- Work is normally performed in a typical interior/office work environment
- Travel may be required based on business needs (domestically and internationally) and attend virtual programs outside of working hours as needed.
Aptitude Health is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
